Team Coordinator – Data & Office Operations

Description

Dils is a leading international real estate group operating across Italy, the Netherlands, Portugal, Spain, and France, transforming the industry through innovation, digitalisation, and a client-centric approach. With more than 700 professionals and offices in Milan (headquarters), Amsterdam, Lisbon, Barcelona, Paris, and several other European cities, Dils supports corporates, investors, and private clients across the Office, Retail, Logistics, Hospitality, Living, Residential, and Capital Markets sectors.

Building on more than 50 years of experience in Italy, Dils rebranded in 2021 and has rapidly expanded across Europe, entering the Netherlands (2023), Portugal (2024), Spain (2025), and France (2026), with Germany, Poland, and the UK identified as its next strategic growth markets. The group's integrated business model is strengthened by an in-house Transformation Team dedicated to technology, innovation, data, and research, alongside a strong commitment to creating long-term value through responsible business practices.

In Spain, Dils operates under the Dils Lucas Fox brand for the Living & Residential sector, combining Lucas Fox's expertise in luxury real estate with the international strength, innovation, and resources of the Dils Group. Across Hospitality, Offices, Retail, Logistics, and Capital Markets, the company operates under the Dils brand, offering clients a fully integrated real estate platform.

Joining Dils Lucas Fox means becoming part of an ambitious international project in a company experiencing rapid growth, where you'll collaborate with talented professionals in a dynamic, multicultural environment and have the opportunity to develop your career across multiple markets and business lines.

Responsibilities

In this role, you will combine administrative coordination with a strong analytical and technology-driven mindset. You will play a key role in supporting the day-to-day operations of our Valencia office while helping ensure data quality, business reporting, and the effective use of internal systems.

Working closely with different departments, you will help maintain accurate information, support reporting, and contribute to the smooth running of administrative and operational processes. This is an excellent opportunity for someone who enjoys working with both people and data, is naturally curious about technology, and is always looking for smarter ways of working.

Main Responsibilities

Office Operations & Coordination

• Coordinate the day-to-day administrative and operational activities of the office.

• Maintain accurate documentation, contracts, and internal records.

• Support cross-functional projects and ensure smooth communication between departments.

• Assist with administrative processes and operational follow-up.

Data & Reporting

• Maintain accurate data across CRM and internal systems, ensuring consistency and quality.

• Prepare regular reports, dashboards, and business performance updates.

• Monitor data integrity, identify discrepancies, and proactively resolve issues.

• Support the team with reporting and data analysis to facilitate informed decision-making.

Systems & Digital Tools

• Act as a key user of internal systems, particularly Salesforce, supporting colleagues with day-to-day queries.

• Help maintain accurate information across internal platforms and promote high data quality.

• Support the implementation and adoption of new digital tools and system enhancements when required.

• Show curiosity for technology and contribute ideas that help simplify day-to-day administrative tasks through the effective use of digital tools.

Team & Office Support

• Provide operational support to the commercial and wider business teams.

• Coordinate office logistics, suppliers, and general organisation.

• Welcome clients and visitors, ensuring a professional and high-quality experience.

• Assist with onboarding coordination and other administrative HR processes when required.

Requirements

• Previous experience in an administrative, operations, coordination, or business support role.

• Strong analytical skills and confidence working with data, reports, and business information.

• Advanced knowledge of Microsoft Excel and the Microsoft Office Suite.

• Experience using CRM systems such as Salesforce is highly valued.

• Comfortable learning new technologies and working with multiple digital tools.

• A natural curiosity for systems, technology, and process improvement.

• Excellent organisational skills with the ability to manage multiple priorities.

• Proactive, detail-oriented, and solutions-driven.

• Strong communication skills and the ability to collaborate across different teams.

• Fluent in English and Spanish

We're especially interested in someone who enjoys understanding how systems work, feels comfortable working with data, and naturally looks for ways to make day-to-day tasks simpler and more efficient. If you're organised, curious, and enjoy supporting teams while embracing technology, we'd love to hear from you.

Benefits

• Full-time, permanent contract (40 hours/week).

• Fixed salary plus performance-based bonuses.

• 23 days of annual leave plus 2 personal days.

• Weekly language classes during working hours, fully covered by Dils Lucas Fox.

• Meal Ordering Benefit.

• Access to a benefits platform with discounts on fitness, travel, fashion, and more.

• Structured onboarding and continuous professional development.

• A modern, collaborative, and international working environment.

• We work hard, celebrate success, and enjoy what we do.

Our values

At Dils Lucas Fox we celebrate diversity in all its forms and are committed to fostering an inclusive, equitable, and welcoming workplace.

We value the unique perspectives people bring through their different backgrounds, cultures, genders, ages, abilities, and experiences, because we believe diversity drives creativity, innovation, and excellence.

We encourage applications from all qualified individuals, regardless of gender, sexual orientation, age, nationality, ethnic origin, religion, or disability.